Permission Letters

Permission Letters

1. Permission from parents for a sleep over at a friend’s.
2. Permission from a teacher to leave school early for a genuine reason.
3. Permission from a doctor to go back to work if health is permitting.
4. Permission from a host to leave early to fulfil another commitment.
5. Permission by a child from the parent to watch a specific television programme.
6. Permission from the school authorities to make the child miss school for a few days for going out maybe for a wedding.
7. Permission from a friend whose farm house can be used to host a large party.

These are just a few examples of reasons where permission is requested.

A Permission Letter is a written document seeking for approval that may or may not have been asked verbally. It usually is a reiteration of an approval that may already have been given. It is always a good idea to formally pen down the request for permission as it helps close lot of loose gaps between the discussion and the final permission given.

A Permission Letter however can be either for seeking permission or for giving permission.

Dos and Don’t’s of Permission Letter

• A Permission Letter should be written much before the event for which the permission is being asked for.
• It may be either hand-written or typed depending upon what it is being written for — personal or official purpose.
• It should be brief and short.
• The language used in the letter should be simple.
• The subject line should always give the reason for the letter.
• The letter should clearly refer to the permission that was asked for before writing about the decision.
• Whether the permission has been given or no should be indicated in clear words without leaving any room for ambiguity
• The letter should be addressed to the person who was seeking permission.
• It should be written by a person with authority to take a decision that cannot be questioned.
• Even if the permission has been denied, the letter should be kept open ended.
• A phone number or email address should be mentioned in the letter for the reader to make a contact if necessary
• Transparency of communication is very essential in Permission Letters so the reason why a permission has been denied should be very clearly given.
• If the letter is a Permission seeking letter then it should clearly say the reason why a certain permission is being asked for.
• If there are any terms and conditions to the permission, they should be clearly specified in the letter.